The Coders Guild — Product Strategy

The platform that makes
the promise scalable

TCG's promise is "we back you throughout." The platform is what makes that promise operationally real — at 60 apprentices today and at the scale that makes the business genuinely sustainable beyond that.

The business

A premium, boutique training business built on an institutional position no-one can replicate

Crispin led the R&D on the national occupational standard for the L4 AI and Automation apprenticeship. No competitor can say that. It's a cornered resource that makes TCG credible in a market full of generic training providers.

Mission
Help businesses free up cash through AI
Not awareness sessions, not theory — practitioners who walk into a business, find where it's losing time and money, and fix it. The freed cash goes back into the local economy.
Business model
Maximum 150 learners. Waitlist as a brand signal.
Deliberately boutique. Not competing on cost — competing on outcomes and the quality of the relationship. Oversubscription is the goal. The waitlist is the proof.
Revenue
Fixed-rate apprenticeships + employer-funded short courses
ESFA funding band is set externally — margin is almost entirely fill rate. Short courses are fully at TCG's pricing discretion. Partially filled cohorts destroy margin.
Platform role
The layer that makes the strategy executable
Not a nice-to-have. The platform is what lets the business operate at 60 apprentices, makes the brand promise visible to employers, and compounds TCG's institutional authority over time.
The current milestone

60 live apprentices is the current OKR. That's the point at which the economics work properly, the brand promise of selectivity becomes credible, and oversubscription becomes achievable. After that, the goal shifts: enough demand to turn work away, which changes everything about how TCG sells.

The platform is what makes 60 operationally safe — and what makes the journey from 60 to oversubscribed possible.

The platform

Three jobs. Done in sequence.

TCG's brand promise — "we back you throughout" — is currently ahead of the operational reality. Employers join with a promise of ongoing support, visible progress, and a relationship that outlasts the programme. The platform is what closes that gap. It has three jobs, each building on the last.

1
First — immediate
Run the operation
At 60 apprentices, the current oversight model breaks. Shelley checks progress per-learner manually. There's no aggregate view. RAG status is set subjectively. Coaches don't know who's carrying too much. Compliance evidence is compiled by hand.

These aren't improvements — they're operational risks that cap TCG's growth before it reaches the point where the economics work.
2
Second — next
Make the promise visible
Employers should be able to see their apprentice's progress during the programme. Live, not at graduation. The KSBs they're building, the OTJ hours logged, the project direction they agreed on.

This is the thing that converts a good programme experience into a long-term relationship. An employer who can see what their investment is building is far more likely to come back for a second cohort.
3
Third — later
Compound the institution
Over time, the platform becomes the technical home for certification, alumni networking, and the institutional infrastructure that makes TCG's authority compound rather than depend on Crispin personally.

That's a later stage decision. But the architecture choices made now either enable it or they don't.
Users

Four user types. Three now, one in Phase 2.

Each user type has a clear current state and a clear need. The platform serves all four — but not all at once. Phase 1 is about the operational team. Phase 2 opens the door to employers.

Delivery team
Shelley and coaches
Currently
Manual, per-learner oversight. Shelley is the single point of failure — she monitors everything herself. Coaches set RAG status subjectively. No-one knows who's carrying too much.
What they need
An aggregate view, calculated signals, and exceptions surfaced to them — not hunted for. Shelley works from a queue, not a list of 60 people.
Learners
40–60 apprentices on programme
Currently
OTJ logging and KSB tracking works. But work pieces are thin — no evidence uploads, no review workflow. Learners have limited visibility of where they stand overall.
What they need
A richer evidence workflow and a clearer sense of progress. The platform they already use should show them where they are, not just log what they've done.
Operations
Rob
Currently
Enrolment admin, trainer management, and compliance evidence are all manual. Processes exist — they're just not supported by the platform. Rob compiles evidence by hand.
What he needs
Operational dashboards that surface the right information without hunting for it, and a clear picture of trainer capacity and deployment at any point in time.
Employers
SME owners, ops directors
Phase 2
Currently
No access to the platform at all. Employers rely on periodic calls with coaches for updates. They can't see whether their investment is delivering against the project direction they agreed.
What they need
Visibility into their apprentice's progress during the 12–18 months they've invested in. Live, not at graduation. This is the retention mechanism.
The market

Three platforms exist. None fit TCG's model.

The apprenticeship management platform market is shaped by volume providers who treat compliance as the product and employers as a procurement function. TCG is neither of those things.

Bud Training
Well-funded, actively developed. Strong on ESFA compliance workflows and PICS integration.
ESFA compliance and reporting workflows are solid. Interface is cleaner than older platforms. Trusted by large providers.
Built for volume throughput. Employer relationship is administrative — sign here, check in quarterly. No concept of agile project direction or an outcome-led programme. Expensive for a boutique provider.
Aptem
Comprehensive MIS covering the full apprenticeship lifecycle. Proven at scale with large providers.
Full lifecycle management. The employer portal exists. Works reliably at 500+ apprentices. Trusted by colleges and large training companies.
The architecture that makes it right at scale makes it wrong for 150 learners. Complex, expensive, and slow to implement. Not built for coaching-intensive, direction-led delivery.
OneFile
ePortfolio focused. Good learner experience for evidence submission. Widely used in FE.
Learner-friendly evidence submission. Familiar to learners and assessors. Works well in the FE context where it was designed.
An ePortfolio, not a coaching or operations tool. Minimal employer relationship. Doesn't help Shelley manage 60 apprentices or give Rob the operational view he needs.

None of these are built for what TCG does: an outcome-led, direction-first model where the project emerges through the programme, the employer relationship is the product, and quality matters more than volume. The platforms reflect the market they were built for. TCG isn't that market.

The opportunity

The gap isn't an accident

Most apprenticeship providers are volume businesses. The platforms reflect that. TCG is something different — and that difference creates two distinct opportunities.

Operational — immediate
TCG is approaching 60 apprentices without the tools to manage that number safely
Calculated RAG, aggregate dashboards, coach caseload visibility, and compliance exports are not strategic investments. They're operational necessities. The cost of not having them is quality risk, Ofsted risk, and a cap on growth before the economics start to work. This is the problem the platform solves first.
Strategic — larger
An employer portal built for TCG's model is something the volume platforms can't replicate
Replicating it would require them to change their fundamental model, which would destroy their unit economics with existing customers. Live KSB progress, project direction visibility, the evidence of the coaching relationship — this is the moat, if TCG builds it. Employers who can see their investment working are employers who come back.

The platform is the enabling layer. Without it, the business strategy can't execute at scale and the customer promise can't be kept. The claim that TCG backs employers throughout the programme is only true if employers can see it happening.

Why now

Three reasons, in order of urgency

The platform is already in development. The question is what to build next, in what order, and with what strategic intent behind the decisions.

Reason 1
The June OKR is 60 apprentices — and the ops model breaks before then
Without the operational layer — calculated RAG, aggregate dashboards, compliance exports — Shelley becomes the bottleneck before TCG hits that number. Quality slips, Shelley's workload becomes unsustainable, and Ofsted readiness suffers simultaneously. Phase 1 is urgent.
Reason 2
Employer retention is the growth mechanism after initial acquisition
ESFA funding is externally fixed. Margin comes from fill rate. Second cohorts and short course cross-sell are how the business grows after the initial relationship is established. The employer portal is the retention mechanism. Without it, every employer relationship starts from zero.
Reason 3
The investment is proportionate — the foundations are already correct
Phase 1 is 4–6 weeks of development on foundations that already exist: the right data model, the RBAC architecture, the OTJ workflow. The gap analysis showed 14% coverage not because the platform was built wrong — but because the operational and employer-facing layers haven't been built on top of what's already there.
Investment — directional
Phase 1 — operational backbone
4–6 weeks
Calculated RAG, aggregate dashboards, coach caseload view, compliance exports, UX tidy-up. All on existing foundations.
Phase 2 — employer portal
3–4 weeks
Read-only employer dashboard, RBAC extension, richer work pieces, progress review records.
Ongoing
Minimal
Hosting is low cost at current scale. MySQL migration needed before 60 active learners — straightforward.
What success looks like

Leading indicators tell you it's working. Lagging indicators prove it.

Each phase has its own metrics. The leading numbers are what the team watches during delivery. The lagging numbers are what moves the business.

Phase 1 — Operational scale
Making 60 apprentices manageable without Shelley as the bottleneck
Leading — what moves first
Signals that adoption is working and the platform is trusted
Calculated RAG adoption
Coaches using the calculated signal vs manually overriding it. If everyone overrides, the signal collapses.
Coach caseload distribution
Evenness of learner distribution across active coaches. Imbalance is visible before it affects quality.
OTJ compliance rate
Percentage of active learners with OTJ logs in Approved state at any point in the programme.
Admin dashboard adoption
Whether Shelley uses the aggregate dashboard as her primary daily view or reverts to per-learner checks.
Lagging — what it proves
Business outcomes that confirm operational improvements are real
Shelley's admin hours per learner
Baseline before Phase 1, measure after. The headline efficiency metric for the operational investment.
At-risk learners caught early
Learners identified and supported before the 4-week lag that currently makes recovery hard.
EPA pass rate by cohort
Whether better operational oversight translates to better outcomes for learners.
Compliance audit prep time
Shelley's time to compile ESFA evidence per audit. Baseline before, measure after Phase 1 exports.
Phase 2 — Employer retention
Making the promise visible and turning good programmes into long-term relationships
Leading — what moves first
Early signals that employers are engaging with the portal
Employer portal activation
% of active employers logged in within two weeks of access going live. Target: 80%.
Employer login frequency
How often employers check progress during the programme. Low frequency suggests the portal isn't valuable.
Progress updates viewed per employer
Whether employers are actually looking at KSB progress and OTJ data, not just logging in.
Lagging — what it proves
The business outcomes that justify the Phase 2 investment
Second cohort conversion rate
The headline retention metric. Employers who can see progress during the programme should convert at a higher rate.
Employer NPS at midpoint
Whether employer satisfaction at programme midpoint — not just at graduation — is improving.
Short course cross-sell
Conversion from apprenticeship employer to short course buyer. A signal that the relationship, not just the programme, has value.

How platform metrics connect to business outcomes

Each platform metric connects to a business goal. The table below shows the chain from operational platform behaviour to the numbers that matter to TCG's business.

Business metric Platform connection Phase
Cohort fill rate Operational reliability and employer visibility increase confidence. Reduces mid-programme dropout that damages fill rate and margin. Phase 1 + 2
Employer retention (second cohort) Employer portal creates the visible evidence of value that drives repeat business. Hard to measure without it; hard to ignore once it exists. Phase 2
Margin per cohort Operational efficiency reduces admin overhead. Full cohorts are more achievable when the delivery model works at scale. Phase 1
Ofsted / ESFA audit outcome Compliance evidence generated as a by-product of normal delivery. Audit readiness becomes a constant, not a sprint. Phase 1
What we'd build

Three phases, each building on the last

Phase 1 makes the business operationally safe at 60 apprentices. Phase 2 makes the promise visible to employers. Phase 3 retires the manual workarounds. Each phase has a clear success criteria before the next begins.

Phase 1 — Now
Operational backbone
  • Calculated RAG — derived from OTJ %, KSB progress, and weeks remaining. Manual override kept. Highest-impact single change in the codebase.
  • Aggregate dashboard — all learners by RAG, OTJ compliance, exceptions requiring attention. Shelley works from a queue, not a list.
  • Coach caseload view — learners per coach, capacity vs limit, colour-coded. Visible before it affects quality.
  • Compliance exports — OTJ compliance report for ESFA/PICS, KSB evidence trail, enrolment summary. Data exists; needs to come out in the right format.
  • UX tidy-up — expand acronyms in nav, default to dashboard not table, consolidate OTJ log duplication.
Success criteria Shelley manages 60 apprentices without per-learner manual checking. Compliance evidence generated without manual compilation. Coaches know who needs attention without being told.
Phase 2 — Next
Employer visibility layer
  • Employer role and portal — read-only login, invite-based. RAG status, KSB gauges, OTJ compliance, upcoming sessions. Enough to answer "how are we doing?" without a phone call.
  • Richer work pieces — evidence uploads, coach review workflow (Draft → Reviewed → Accepted), KSB completion per evidence item.
  • Progress review records — structured coaching notes per enrolment, replacing the matrix feedback section.
  • Enrolment summary report — one-page printable for employer reviews and inspection.
Success criteria Employers have access before next cohort intake. 80%+ activate within two weeks. At least one employer references the portal in a retention conversation.
Phase 3 — Later
Platform maturity
  • Session and attendance tracking — sessions linked to enrolments, attendance captured, coach notes per session. Retires the Google matrix entirely.
  • Pipeline forecast view — lightweight read from Monday.com showing expected starters in the next 6 weeks. Rob gets delivery visibility without migrating the CRM.
  • Alumni and community foundation — the data model that connects graduates to TCG's ongoing community. Architecture decision needs making before it becomes a retrofit.
Success criteria Google matrix retired for all active cohorts. Rob has 6-week pipeline visibility. At least one graduating cohort has an alumni touchpoint through the platform.
Future considerations
Depends on earlier phases proving out
  • AI-assisted flagging — at-risk learners surfaced from OTJ patterns, KSB progress, and attendance trends. Builds on calculated RAG with richer data.
  • Short course progression — once short courses are a meaningful revenue line, the platform tracks progression from short course into the apprenticeship pathway.
  • Institutional infrastructure — certification, recertification, and eventually licensed delivery by other providers. The platform as the home for TCG's authority at scale.
Getting there

Critical path and immediate actions

Three things have to happen before Phase 1 build starts. After that, the order is clear.

  1. 1
    Agree the RAG calculation formula and compliance report formats with Shelley
    The calculated RAG thresholds — what "at risk" looks like at 2, 4, and 8 weeks from expected completion — need domain input. The compliance exports need format confirmation. Both are Shelley's territory. Both block the highest-impact Phase 1 items.
  2. 2
    Confirm operational and trainer requirements with Rob
    How trainer capacity is tracked, how deployment is managed, what operational visibility Rob needs day-to-day. This shapes the operational dashboard and coach caseload view.
  3. 3
    Phase 1 backlog defined and reviewed against current build plan
    Development should be working from a clear, sequenced backlog. Without it, the wrong things get built in the wrong order. Any work currently in flight should be assessed against Phase 1 priorities before continuing.
Start now
  • 1
    Define and prioritise the Phase 1 backlogClear enough for development to work from without ambiguity on the most important items.
  • 2
    Shelley: 1-hour sessionAgree calculated RAG thresholds and compliance report formats. Both gates for Phase 1 build.
  • 3
    Rob: 1-hour sessionDefine operational dashboard requirements and trainer management needs.
  • 4
    Review current build planAlign to Phase 1 priorities. Anything not on the critical path should wait.
Decisions to make
  • 1
    MySQL migration timingNeeds a date and an owner before TCG hits 60 active learners. SQLite is a data risk at scale with evidence uploads.
  • 2
    Employer portal timelineBefore the next cohort intake or shortly after? This sets Phase 2 start and shapes how the employer conversation runs in intake.
  • 3
    Platform review cadenceWho owns the monthly check, and what does it cover? Without a regular rhythm, the work loses momentum.
The sequencing matters

Operational backbone first. Employer portal second. Not because the employer portal is less important — it's arguably the most strategically significant thing in this roadmap. But employers should see a polished, reliable product. Get Phase 1 right, then open the door.

Where this connects

The strategy in context